AI and Professional Responsibility Notice

This notice explains IP Craft’s role, AI posture, confidentiality boundaries, and human-review requirements. It supplements, but does not replace, the Terms of Service, Privacy Policy, and DPA.

1. Two service modes; different relationships

IP Craft supports two modes:

You file: Pipcast provides software and software-generated drafts. You or your own independently retained practitioner review, decide, sign, certify, and file. General software use does not create a practitioner-client relationship with Pipcast.
We file / done-for-you: if available, an identified USPTO-registered practitioner or practitioner-controlled provider enters a separate Professional Engagement, independently reviews the matter, controls professional judgment, and signs/files within the agreed scope.

IP Craft is a product of Pipcast, Inc. Pipcast’s software role must not be confused with the separate role of an engaged Practitioner Provider. A practitioner may reject a matter or decline to approve an AI-generated draft.

2. AI outputs are drafts and suggestions

IP Craft uses artificial intelligence to assist with tasks such as organizing invention disclosures, proposing questions, drafting application sections, reviewing claims, analyzing Office actions, identifying possible issues, and producing other work products.

AI-generated outputs are drafts and suggestions. They are not legal determinations, certified filings, guarantees, or authoritative records merely because the software produced them.

IP Craft is designed so that AI does not autonomously:

file a document with the USPTO;
certify a paper under 37 C.F.R. § 11.18;
adopt or commit a claim amendment;
make a final Information Disclosure Statement inclusion or exclusion decision;
abandon an application;
change entity status;
verify or override a legal deadline; or
send a legally significant external communication.

A named, accountable human must review and approve legally significant actions at the applicable commitment point.

3. Required human review depends on the mode

Self-file mode

The customer or customer’s own practitioner must independently review accuracy, inventorship, support, claims, prior art, disclosure duties, procedural requirements, deadlines, fees, entity status, authorization, and signature certifications. Pipcast does not make the filing decision or confirm that a filing occurred.

Professional-service mode

The engaged Registered Practitioner performs the independent review required by the Professional Engagement and applicable duties. The practitioner must communicate directly with the client as necessary, may require additional information, may materially revise the draft, and is not a rubber-stamp approver. Pipcast cannot direct the practitioner’s professional judgment.

In both modes, AI and deterministic checks may be incomplete, inaccurate, stale, or unsuitable. A bounded check saying it found nothing to flag is not a legal conclusion.

4. No guarantee of legal outcome

IP Craft does not guarantee:

that an invention is patentable;
that a patent application will be allowed;
that a patent will issue, remain valid, or be enforceable;
that a draft satisfies every legal or procedural requirement;
that a search identifies all relevant prior art;
that a deadline calculation is complete or correct;
that a filing will be accepted by the USPTO; or
that use of the Service will avoid malpractice, waiver, data loss, or other harm.

A statement that a rule check found nothing to flag means only that the identified checks found no issue within their configured scope. It is not a legal conclusion that the document is compliant or “clean.”

5. Confidentiality and privilege

IP Craft is designed for confidential and sensitive patent work product and uses technical and contractual safeguards described in the Security materials, Terms, Privacy Policy, and DPA.

Use of IP Craft does not, by itself, create attorney–client privilege or work-product protection, and Pipcast does not guarantee that a court, regulator, tribunal, or other authority will find that any particular communication or material is privileged or protected.

Whether existing privilege or work-product protection is preserved depends on the relationship, purpose, content, disclosures, safeguards, client authorization, and applicable law. Customers and practitioners are responsible for determining:

that they are authorized to submit the information;
whether client notice or informed consent is required;
whether the Service’s terms, security, retention, and provider practices are appropriate for the matter; and
whether any additional contractual, technical, or procedural safeguard is necessary.

This language intentionally avoids the inaccurate categorical claim that all information submitted to a technology provider necessarily loses privilege. It also avoids implying that use of IP Craft itself creates privilege.

6. Customer data and AI providers

IP Craft invokes Amazon Bedrock from Pipcast’s U.S. AWS environment to run AI features. AWS operates the model deployment environment and states that model providers do not have access to customer prompts and completions. Pipcast does not use Customer Content to train, fine-tune, or improve shared or general-purpose models, and does not authorize a model provider to use Customer Content for the provider’s own model training. We do not log the content of your AI prompts or the model’s responses; AI-generated drafts are stored in your tenant workspace as work product.

AI features send relevant Customer Content to the managed inference services identified in the current Subprocessor and Provider List. Customer should review those disclosures and the DPA before using AI features with sensitive material.

Customer-specific retrieval, indexing, embeddings, and inference may be used to provide features within the Customer’s isolated environment. These operations do not, by themselves, mean that shared model weights are trained on Customer Content.

7. Customer instructions and permitted content

Customers must not submit information unless they have a lawful basis and authority to do so. This includes authority concerning:

client confidential information;
unpublished invention disclosures;
personal information;
third-party documents;
export-controlled information;
information subject to protective orders or contractual restrictions; and
credentials, payment-card data, government identifiers, or health information not required by the Service.

IP Craft is not designed for routine or large-scale processing of special-category or highly regulated personal data and is not offered as a HIPAA-compliant service.

8. Docketing and deadlines

Deadlines displayed by IP Craft may be derived from information entered by users, imported records, prosecution events, rule catalogs, and deterministic projections. A displayed deadline is not authoritative legal truth and is not treated as practitioner-verified merely because the software calculated it.

The responsible human must confirm the underlying event, governing rule, trigger date, extension availability, holiday and business-day treatment, fee status, and any later event that may moot, alter, or supersede the deadline.

Corrections to legal events should be recorded as new superseding events. The underlying legal record should not be silently overwritten.

9. USPTO signature and filing

A person signing a submission to the USPTO makes certifications under applicable law and rules, including 37 C.F.R. § 11.18. IP Craft’s certification and filing gates are intended to surface—not replace—those responsibilities.

No AI-generated or software-assembled document should be signed or filed unless an authorized person has completed the required review and is prepared to make the applicable certifications personally.

10. Professional obligations and technology diligence

Practitioners remain responsible for evaluating the benefits and risks of any generative-AI tool in light of their duties of competence, confidentiality, communication, supervision, candor, and reasonable fees.

The following materials are intended to support that evaluation:

Terms of Service;
Privacy Policy;
Data Processing Agreement;
Subprocessor and provider disclosures;
Security page and technical measures;
this AI and Professional Responsibility Notice; and
enterprise security documentation made available under appropriate confidentiality terms.

These materials are not a substitute for the practitioner’s own analysis or any required client communication or consent.

11. Professional Services and relationship boundaries

A self-service software purchase does not include legal representation, practitioner review, filing, or government fees.

When a done-for-you service is available:

the responsible Registered Practitioner/Practitioner Provider must be identified;
the client must enter a separate Professional Engagement;
the matter is subject to conflicts, jurisdiction, scope, capacity, and acceptance;
professional fees and government fees must be separately and clearly disclosed;
the practitioner controls advice, revisions, signature, filing, and withdrawal;
joining a waitlist does not create representation; and
Pipcast’s software Terms do not substitute for the professional engagement.

The existence of a practitioner founder or practitioner marketplace does not make Pipcast itself a registered practitioner or convert every customer interaction into professional advice.

12. Contact

Questions concerning this notice may be sent to hello@ipcraft.co. Privacy questions may be sent to privacy@ipcraft.co.